We are looking for a Health, Safety and Environment Administrator to join our Gauteng team. If you’re the person who keeps the register current, spots the certificate expiring next month before anyone else does, and gets the client submission out inside the agreed turnaround, this is your kind of work.
You will be the administrative engine behind our national HSE department. Safety files, compliance records, training and medical expiry tracking, incident registers, audit schedules, client submissions — you will keep all of it accurate, current and available when it’s needed.
HSE Practitioners, Project Managers and operational teams will rely on you to make sure nothing falls through, and that every project mobilises with its HSE documentation in order. It’s a role with visibility across the whole business, and a genuine path into the HSE profession for someone who wants one.
Purpose of the role:
The HSE Administrator provides administrative and coordination support to the national HSE department, ensuring that HSE documentation, safety files, compliance records, requests and project requirements are accurately processed, maintained and available within the required timeframes. The role supports HSE Practitioners, Project Managers and operational teams in maintaining compliance with Company, client and legislative HSE requirements.
Duties and Responsibilities (not limited to)
Manage and coordinate all HSE administrative requests received from the HSE Team Leader and HSE Practitioners.
– Prepare, maintain and track safety files, ensuring all required documentation is complete and submitted within agreed Operational Level Agreements.
– Maintain accurate HSE registers, trackers, records and databases, including training, incidents, inspections and compliance documentation.
– Monitor expiry dates for HSE certificates, medicals, training and other compliance documents, and escalate outstanding requirements.
– Assist the HSE Practitioners with the preparation, submission and close-out of safety files and client HSE requirements.
– Coordinate and track HSE inspections, audits, site visits, meetings and corrective actions.
– Assist with the administration and recording of incidents, near misses and corrective actions.
– Support Project Managers with project mobilisation, client submissions and site-specific HSE documentation.
– Compile HSE reports, statistics and management information, ensuring documentation is properly filed and version controlled.
– Provide general administrative support to the HSE Team Leader and HSE Practitioners, ensuring effective communication, follow-up and timely completion of HSE requirements.
– Assist with ISO 9001 requirements.
Who we are looking for:
You are organised and proactive. You keep several projects and deadlines moving at once without losing the detail on any of them. Your records are accurate because you make them accurate, and your reports and correspondence read professionally the first time. You work well on your own, and you’re a steady presence in a team.
– Proactive and results-orientated individual
– Excellent communication and organisational skills
Ability to manage time and prioritise tasks
– Ability to manage multiple projects and deadlines
– Ability to work independently as well as within a team
– Attention to detail and the ability to ensure accurate information is presented
– Strong data capturing and record-keeping skills
– Ability to prepare professional reports and correspondence
Qualifications and Experience:
– National Senior Certificate
– SAMTRAC / NEBOSH or equivalent qualification
– 1 to 3 years’ administrative experience
Advantageous:
– Previous experience in an HSE, safety, construction, engineering, telecommunications or infrastructure environment
– First Aid Level 1
– Basic Fire Fighting
– SHE Representative
Technical Skills and Systems:
– Proficiency in Microsoft Excel, Microsoft Word and Microsoft PowerPoint
– Knowledge of SharePoint
Core Values:
– Quality
– Ethical Operations
– Innovation
– Customer Satisfaction
Terms and Conditions:
– Annual leave: 21 consecutive days, being 15 working days, per annual leave cycle.
– Sick leave: 30 days over a 36-month sick leave cycle.
-Family responsibility leave: 3 days per annual leave cycle, in the circumstances provided for in section 27 of the Basic Conditions of Employment Act.
– Parental leave: parents are collectively entitled to up to 4 months and 10 days of parental leave on the birth of a child or placement of a child through adoption or surrogacy, allocated between the parents by joint election and subject to statutory requirements. Parental leave is unpaid; UIF benefits may be applied for. Reasonable prior notice and supporting documentation must be provided.
– Non-statutory leave: study leave, bereavement leave, special permission leave and volunteer leave are not offered by the Company.
Click Apply below and attach a copy of your CV and supporting certificates.
